Trim The To-Dos With A Virtual Assistant | BoomTown Real Estate
Resource Library Blog

Trim the To-Dos With A Virtual Assistant

In today’s real estate world, the life of an agent is mobile, driven by technology, and very fast-paced. Finding your focus can be tough with all the multi-tasking going on while running your business. So why do many agents still think they have to do it all themselves?

One of the biggest limitations to real estate business growth is the idea of “if you want something done right, you have to do it yourself.” We’re not superhumans. At some point in growing your real estate business, you will need to hire staff to take some of the to-dos off your list.

Spend Your Time Wisely

The more your business grows, the less time you have to actually do everything by yourself. More leads come in, your responsibilities grow, the paperwork piles up, and unfortunately this might mean your follow up (and $$$) may fall through the cracks.

As an agent, your time should be spent on dollar-producing activities. Hiring a virtual assistant (VA) can be a great first move in finding the focus to do just those tasks that directly generate money and grow your pipeline.

A virtual assistant can be hired for single projects, or you can hire a VA for more consistent hours a week or month. They can handle everything from lead follow up, transaction management, scheduling meetings, filtering emails, and assisting with your marketing.

Learn More: How to Build the Real Estate Team of the Future

Benefits of a Virtual Assistant

Some benefits to hiring a virtual assistant versus in-office support staff include:

  • Virtual assistants are contractors, not staff. You don’t have to worry about all the HR paperwork and responsibilities of bringing a new staff member on board.
  • Virtual assistants work remotely, so you don’t have to worry about them taking up precious office space.
  • Virtual assistants can work part-time, per project, or on an as-needed basis. There are many companies that can help pair you with a virtual assistant that fits your specific needs.

Although hiring a virtual assistant has many benefits, you do have to be willing to give up some control. Not unlike implementing a new technology product, starting something new or different can come with some risks.

However, many of our clients say hiring a virtual assistant has been a stress reliever that unchains them from time consuming tasks. Also, delegating jobs that you are not very skilled at yourself can not only make your business run more efficiently, it can save you from wasted time and money in the long run.

What Tasks Should I Assign?

The best tasks to assign virtual assistants are ones where systems have already been put into place. Virtual assistants are great at taking a program you’ve created and then running with it.

While you wouldn’t want your virtual assistant to create your systems and processes from scratch, you can easily plug them into a variety tasks.

  • Administrative support. Use VAs to help with your contract-to-close process. They can take care of all that paperwork that eats up an your time.
  • Marketing support. Have your VA help with updating your social media outlets or create flyers based off of templates. They can even post your listings to Craigslist to drive additional traffic to your websites.
  • Sales support. Some VA services offer highly trained Inside Sales Assistants (ISA). Use an ISA to help convert more leads into closings. For this option it’s best to already have a CRM solution, like BoomTown, in place for the VA to work from.

Where Should I Hire From?

MyOutDesk offers all of the above services, and can specifically train how to use the BoomTown CRM. Rokrbox also specializes in training Inside Sales Agents to call, qualify, and nurture BoomTown leads.

Both companies were started by former BoomTown clients, so they understand the importance of tracking all conversations and actions in your CRM, and train their team to provide the most professional service to leads, and a seamless transaction from their team to yours.

Learn More: Everything You Need to Know About ISAs

Due to growth of online leads, the demand for virtual assistants and ISAs is surging. Delegating out the smaller tasks can free you up to convert more leads, and significantly increase the return on investment of your online marketing efforts and help you close more deals.

If you’re an agent and you find yourself juggling too many tasks without enough time to prospect, consider hiring a virtual assistant to help. Get back to your dollar producing activities!


Don't miss the conversation.

Join thousands of real estate professionals and get the strategies you need, straight to your inbox.

Give it a try. It only takes a click to unsubscribe.

Similar Content

How To - November Graphic


3 Common Problems for Real Estate Agents
(and how to solve them)

Speed to Lead


The Modern Agent’s Guide to Social Media Strategy

Speed to Lead


If you don’t follow up, someone else will. Here you’ll find some surprising numbers about speed-to-lead and learn how YOU can take advantage of missed opportunity ($)

The Essential Guide to Building a Real Estate Business

Ask yourself, do you want to sell houses for the rest of your life or do you want to build a thriving business? In this guide, Jeff Cohn, founder of Elite Real Estate Systems, teaches us how to focus on being a business owner and not just an agent.

Download the Tip Sheet

5 Powerful Business Tips from Steve Harney

Download our Free Guide

The 3 P’s for Winning Listings


4 Steps to a Winning Listing Presentation

It’s time to learn how to land any listing. Here are 4 tried-and-true tips for preparing a listing presentation that wins every time!

Download the Tip Sheet

4 Pillars to Creating & Maintaining a Successful Lead Management Program

7 Tips to Getting Your Agents to Adopt New Technology

They say a tool is only as good as the one who wields it…and this couldn’t be more true with real estate technology. Here you’ll learn how to assure (once and for all) that your agents will adopt the technology that you’ve invested in.

Download the Tip Sheet

Powerful Prospecting Lessons to Build Your Business

Download the Tip Sheet

How to be a Winner in the Real Estate World

How to Structure Your Team for Lead Follow-Up

Lead follow-up is oftentimes what separates the good from the great. In this guide you’ll learn how to structure your team (from the top) for smooth and effective lead follow-up.

Say Hello to Hiring: The Essential Guide to Growing a Team

Expanding your real estate business is an exciting and lucrative time. And in real estate, we know it’s all about your people. Check out this free guide with tips for effective hiring practices.

The Modern Real Estate Chief Marketing Officer

In real estate today it’s not enough to just be great at selling houses. In this guide we’ll cover how and why you should consider investing in a Chief Marketing Officer.


6 Tips for Standing out Against Competitors [Free Tip Sheet]

In real estate, things move fast and the competition doesn’t sleep. So, what are you doing to stand out? In order to be the go-to agent, you need to be one step ahead of your competitors. Start with these 6 quick tips.

Register for the Series

Fill out this form and register for all of our upcoming webinars at once!

Ready to see a demo?

See what BoomTown can do for your business.

FREE: 1-3-5 Goal Setting Template

Turn dreams of success into celebrations of success. Stay on track with our goal worksheet.

Seller Lead eBook

How Top Agents Survive (and Thrive) in a Turning Real Estate Market

What do you do when the real estate market shifts? When the pendulum swings from buyers to sellers (or vice versa) in your market, make sure you’re ready.


Want to handle objections like a champion?
Download our scripts playbook!

Seller Lead eBook


Convert seller leads. Get the best strategies to conquer listings in your market.

The Real Estate Teams Playbook

We partnered with REAL Trends to conduct interviews with thousands of real estate professionals and the industry’s top performing teams. This playbook contains all of their best strategies for starting and growing a team as well as the systems that must be in place to ensure long-term success.